Welcome Event Information DOD Attendees Exhibitors Conference Information Conference Agenda Hotel Information Area Information Attending Exhibitors Registration Attendee List Ask A Question Registration Information EXHIBITOR Invite, COMM PIWG 2010 Tuesday, May 11 – Thursday May 13 Georgia National Fairgrounds, Perry, Georgia Sponsored by the 407th Supply Chain Management Squadron (407 SCMS) of the Global Logistics Support Center, Robins Air Force Base, GA., COMM PIWG 2010 is Middle Georgia’s largest collective gathering for the DoD that attracts users, maintainers and decision makers throughout the USAF, USA, and USMC communities nationwide. It is anticipated that upwards of 250 attendees will participate in the conference to discuss technical, logistics and programmatic topics for both Ground and Airborne communication systems. Much of the audience will attend from remote locations. Exhibiting at this conference will provide vendors direct access to key personnel throughout the military’s communications infrastructure. There will be three days of conference sessions with an Agenda that allows DoD attendees plenty of time to network with the exhibiting vendor community. Exhibitors are welcomed to learn more about the systems and the people involved by attending conference sessions and breakout meetings as space allows. The agenda identifying systems to be presented is posted on the conference web site and updated on a regular basis. Brief your companies capabilities to ALL DoD attendees on opening day with a 5 minute summary. More details will be provide after registration. REGISTRATION  (ENDS April 23rd) Interested exhibitors are required to register on this web site for booth space at the conference. Booth fees start at $600, and will be accepted up through the registration deadline of April 23, 2010. Submissions after this date will be assessed with a late fee of $100 and subject to acceptance based on space availability and adequate time to perform required accommodations. Registration confirmations will be received by email and sent to the address provided at registration. Exhibitors can make payment through a PayPal link located in the registration page of this web site, or by corporate check (Must be received within 14 days of Registration). The fee includes beverages, a continental style breakfast and afternoon snacks for the three day event. A conference CD will contain all the DoD presented briefs and exhibiting companies’ marketing materials. Exhibitors can receive a full refund if cancellations are requested prior to April 23, 2010. Cancellations after that date cannot be honored. Changes to exhibit services and accommodations can occur up through April 30, 2010 by contacting the conference coordinator. EXHIBITOR PACKAGE Booth fees include these standard accommodations. Other offered equipment and services can be rented as necessary when registering from the web sites Exhibitor Registration page. • 10 x 10 Space (other sizes available) • 115VAC power (≤5A) • 8’ high drape back wall • 3’ side curtain dividers • Bare Concrete floors • Company identification sign • Exhibitor ID badges • Pamphlet handout with Conference Agenda, Exposition Participants, Booth Locations and other conference specific information. • Opportunity to submit your Corporate Marketing Briefing for inclusion into the Conference CD containing all DoD Presentation and Corporate Briefings • Wireless Internet Connection • Outdoor Area for Large Equipment (it is encouraged for companies to bring demonstration equipment relative to this conference’s agenda) EXPOSITION LAYOUT The web site will display a booth layout map and maintain an updated list of registered exhibitors. Booth assignments are made by the exhibitor during registration on a first-come-first-serve basis. The PIWG Event Coordinator and the Georgia National Fairgrounds and Agricenter, reserve the right to make adjustments to booth arrangements and/or vendor placements without notice, to resolve conflict, or to accommodate consolidation or expansion of exhibit area based on final number of participants. Booth assignments are displayed in the list of exhibitors. EXPOSITION TIMES  All Expo activities will take place in the Murphy Exhibit Hall Exhibit Setup Monday, May 10, 2010: 0830 - 1700 Exhibit Hours Tuesday, May 11, 2010: 0730 – 1700 Wednesday, May 12, 2010: 0745 – 1700 Thursday, May 13, 2010: 0745 – 1300 Exhibit Teardown Thursday, May 13, 2010: 1330 - 1700 Friday, May 14, 2010: 0800 - 1200 EXHIBITOR INFORMATION Company Marketing Materials Each company is encouraged to present a marketing brief for inclusion into the Conference CD handout. It should focus on communication products and/or services related to system types presented at this event. All exhibitors must provide the following information by April 23, 2010, to ensure inclusion in the event program CD. You will receive an email reminder requesting this information once your exhibit registration has been processed. Acceptable file format and size: Microsoft PowerPoint 2003, or Adobe Acrobat (.pdf). SUBMIT INFORMATION TO: commuserspiwg@arinc.com Briefing Sessions Exhibitors and non-government personnel are permitted to attend government sessions when space is available and the session is not declared Government Only. Exhibitor ID badges must be worn to gain entry. Product Demonstrations Exhibitors are encouraged to bring and show products. An outdoor area available for larger equipment is included in the cost of the Booth fee. Outdoor power is not available, exhibitors must provide own power source for operating all outdoor equipment. Operation of any equipment will occur only in a receive mode, NO Transmitting allowed.Please contact the Event Coordinator to discuss outdoor exhibit requirements and instructions. HOTELS and AREA INFORMATION: Area hotel establishments have offered special rates for standard rooms. Book rooms by calling the hotel directly and referring to the ‘COMM PIWG’ conference. These and others honoring Government per diem rates are located on the web sites Hotel and Area Information page. Reservations should be made as soon as possible for guaranteed availability. CONFERENCE CONTACT: Questions or comments about this conference can be addressed to: Event Coordinators - Margaret Cox, 478-322-4487 or Mike Obrien, 478-322-4610 or email us at: commuserspiwg@arinc.com Payment to the PIWG can occur by Credit Card, PayPal or with a Company check.